Couple's Guide
Set a Date
Wedding Timeline
Twelve (12) months prior to your desired wedding date, we are able to tentatively hold space for your Disney Fairy Tale Wedding. If your events are taking place at a Walt Disney World Theme Park, Ariel’s at Disney’s Beach Club Resort, or Atlantic Dance Hall at Disney’s BoardWalk Resort, then you may sign a contract at this time. All other space may be confirmed exactly eight (8) months prior to your requested date. In the meantime, you can begin to research the following items for your wedding event:
- Completing your guest list & compiling an accurate address list
- Reserving an officiant to perform the wedding
- Contacting Tuxedo vendors for information
- Collecting photos, color swatches and ideas for your wedding event. Keep them together for use during the planning stages of your wedding - they are excellent tools to help communicate your wedding dreams and are invaluable reference resources for your planning team.
- Your Wedding Consultant will be happy to assist you in selecting rooms for your guests and creating a room block.
Eight (8) months in advance of your wedding date, we will send you a Letter of Agreement outlining all space, hotel rooms, policies and procedures relating to your wedding event. You will review this document, secure signatures of all responsible parties and return it with a $2,000 deposit (payable only by check or money order). At this time you should also e-mail us your guest list in order to send out the Save the Date Announcements, Reservation Forms and Advance Purchase Ticket forms to inform all of your wedding guests of your upcoming event.
Soon after we receive your signed "Letter of Agreement", you will be introduced to your Wedding Planner and a comprehensive planning kit will be sent to you. This will allow you to begin narrowing down selections, preferences and details and will prepare you for a productive planning session closer to your event. Please note that pricing is not guaranteed until six (6) months prior to your event.
*Unless events are at a Walt Disney World Theme Park, Ariel’s at Disney’s Beach Club Resort, or Atlantic Dance Hall at Disney’s BoardWalk Resort which can be contracted earlier.
Pricing for the details of your event (i.e. menus, photography, videography, entertainment, floral, etc.) can be confirmed at this time.
We recommend that in order for you to maximize the efficiency of your planning process you schedule a visit for a formal "Planning Session" with your Wedding Planner and Floral Designer anywhere between 4-6 months prior to your wedding date. Since pricing can only be confirmed at six months, this is the earliest your planning session can take place.
Of course, we are delighted to attend to all wedding planning details via telephone, e-mail, faxes and mail if your schedule does not permit a visit prior to your wedding event.
Rest assured that the entire staff of Disney's Fairy Tale Weddings stands ready to assist you with all of the planning details of your very special wedding event. We will make every effort to accommodate your requests for site visits and planning meetings as long as we have advance notice in order to allow sufficient time to dedicate to you while you are here.Your Wedding Planner will provide you with a detailed Final Budget of your entire Wedding Event. This will be based on all specific conversations and meetings that you’ve had leading up to this time.
Full payment in the form of check, money order or credit card is due to your Wedding Planner. If changes are made inside of thirty (30) days, they are subject to various cancellation charges as outlined in your Letter of Agreement. All unassigned rooms in your Resort Room Blocks will be released at this time.
A final guarantee will be required for all Food & Beverage functions.
Guest Communication
As soon as your signed Letter of Agreement is received and processed, we will provide a complimentary "Save-the-Date" Announcement Mailing to all your invited guests. It includes an announcement to guests that your wedding event will be held at the Walt Disney World® Resort, a customized Guest Reservation Form and Advance Theme Park Ticket Form. You simply need to provide us with a complete guest address list and we will do the rest! We will also provide you with a supply of extra announcements and envelopes in case you have additional invitees.
Disney Wedding Requisites
The following requisites must be met in order to host a Wedding at the Walt Disney World® Resort. These requisites have been designed to offer a variety of alternatives to fit your budget and party size.
Disney's Fairy Tale Weddings offices are open Monday through Friday, 8:00 a.m. - 6:00 p.m. ET. You will work with a Disney Wedding Sales Consultant during the initial stages of booking your wedding. Wedding Consultations are available and should be scheduled in advance with your Wedding Sales Consultant. It is recommended that you determine availability of your preferred wedding dates before your visit to the Walt Disney World® Resort.
Once your wedding plans are definite, you will be assigned to a Disney Wedding Planner. Please be aware that your Wedding Planner is coordinating wedding events each weekend; therefore, "planning sessions" can only be accommodated Monday through Friday. Should you require after-hours appointments, availability may be determined and discussed with your Disney Wedding Planner.
We are able to tentatively hold space for your wedding event 12 months in advance of your wedding date (based on availability). Within eight months of your wedding date, a signed Letter of Agreement with your non-refundable deposit will act as your commitment to host your wedding at the Walt Disney World® Resort and enable us to begin planning your events and reserving hotel room accommodations. The deposit will be applied toward your wedding and is non-refundable once it is received. The deposit is required to confirm your wedding event space and special hotel rates.
All prices and guidelines are subject to change without notice. We are able to guarantee pricing for your wedding ceremony and reception six months prior to your wedding date.
A complimentary room is offered for your special first night together in the selected Walt Disney World® Resort location of your choice, based on availability (minimum 25 room night guarantee). Suite upgrades are available at an additional charge.
The following minimum expenditures (excluding tax and service charges) must be met to host an event at the WALT DISNEY WORLD Resort. These guidelines, based on season, day of week, and time of day*, have been designed to offer a variety of options to fit your budget, party size and personal wishes.
Minimums can be met through a combination of food & beverage, floral, décor, music, entertainment, photography/videography, special transportation, venue rentals, and other wedding day services.
*During certain seasons, and on holidays, a higher expenditure may apply. Please ask your Wedding Consultant for more information regarding those times.
PREMIUM SEASON - October/November/May/June
REGULAR SEASON - March/April/July/December
LOW SEASON - January/February/August/September
- MINIMUM EXPENDITURE
-
- Monday - Thursday
-
Premium Season: $10,000
Regular Season: $10,000
Low Season: $10,000
- Friday & Sunday
-
Premium Season: $20,000
Regular Season: $15,000
Low Season: $15,000
- Saturday
-
Premium Season: $25,000
Regular Season: $20,000
Low Season: $15,000
For all locations except Disney's Grand Floridian & Spa, a minimum of $75.00 per person, plus 20% service charge and 6.5% sales tax will apply to functions beginning prior to 2:00pm and a minimum expenditure of $100.00 per person and plus 20% service charge and 6.5% sales tax will apply to functions beginning after to 2:00pm.
Disney's Grand Floridian & Spa has a minimum food & beverage expenditure of $100.00 per person, plus 20% service charge and 6.5% sales tax will apply to functions beginning prior to 2:00pm and a Minimum expenditure of $125.00 per person and plus 20% service charge and 6.5% sales tax will apply to functions beginning after to 2:00pm.
Based on your number of guests, you must guarantee a minimum number of hotel room nights at WALT DISNEY WORLD owned and operated Resorts. A minimum of 25 room nights is required (bride & groom accommodations can go towards this minimum). Your Disney Wedding Consultant will be happy to discuss these minimums in detail to ensure your comfort level.
By staying at a Disney Resort, your guests can take advantage of Disney's Magical Express! This exclusive complimentary shuttle and luggage delivery service is a convenient, hassle-free way for your guests to travel between the Orlando International Airport and their Disney Resort. A form is available online to get you started.
Wedding events in the Magic Kingdom® Park are considered "Premium" events and are priced differently than other wedding events, and based on limited availability. Please consult with your Wedding Consultant for further information on these very special options.
To speak with a professional Disney Wedding Consultant, call (321) 939-4610, or your travel agent.
